Administrative Personal Assistant Job at Private family, Scarsdale, NY

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  • Private family
  • Scarsdale, NY

Job Description

Position Overview

A private family is seeking a highly organized and proactive Personal Administrative Assistant t to support a private UHNW family across multiple residences. This role will assists with day-to-day personal and household administration, errands, logistics, and travel coordination. The ideal candidate is very tech savvy, detail-oriented, discreet, adaptable, and comfortable working in a fast-paced private household environment while taking direction from the House Manager.

Key Responsibilities

Household & Personal Support

  • Assist with daily errands including shopping, pickups, deliveries, and returns
  • Manage orders, track packages, and coordinate exchanges or returns as needed
  • Support organization and principals of household items, supplies, and inventories across residences
  • Assist with ad hoc requests from family members and household staff

Administrative Support

  • Provide administrative support under the direction of the House Manager
  • Help manage and organize household records, receipts, and documentation
  • Assist with vendor coordination, scheduling, and service appointments
  • Maintain task lists and ensure follow-through on assigned projects

Travel Coordination

  • Assist with booking and coordinating domestic and international travel logistics
  • Research and arrange flights, hotels, transportation, and itineraries
  • Track travel details and prepare itineraries for family members
  • Communicate with House Manager on scheduling details

Multi-Property Support

  • Provide support across multiple residences as directed
  • Assist with coordinating logistics between properties

Qualifications

  • 1–3 years of experience in personal assistant, administrative, hospitality, or similar support role
  • Exceptional organizational and time-management skills
  • Strong attention to detail and ability to manage multiple tasks
  • High level of discretion and professionalism
  • Strong communication skills
  • Comfortable working in a dynamic private household environment
  • Ability to travel between residences as required
  • Valid driver’s license preferred

Preferred Qualities

  • Service-oriented mindset
  • Flexible schedule and willingness to assist with urgent requests
  • Tech-savvy with familiarity in travel booking tools and task management systems
  • Experience working in private households or family offices is a plus

Job Tags

Flexible hours

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